How your calendar list is structured based on your process for submitted events

In the Edit Submission Form page that you open from the Event Submission tab in the Publishing Control Panel for your calendar publication, you can set up an approval process, so that no submitted events get placed on your live calendar until you approve them. Or you can skip the approval step and allow submitted events to go directly to your live calendar.

When you set up an approval process, Trumba Connect creates holding sub-calendars on which the submitted events are placed while they're waiting for your approval. This topic describes the different types of calendar hierarchies that are created in your Trumba® Connect editing environment, depending on how you set up the approval process.

• How do I get an event submission form?
• My account is enabled for a submission form, but I'm not sure how to add the form to my calendar publication.
• Please tell me more about how these Submitted calendars work.

Review and approve events

When you want to approve event submissions, you can set up your calendar a couple of different ways depending upon whether you:

• Treat all events the same way (no event categories).
• Want event submitters to assign a category to each event they submit.

I have a restricted website and know all of my event submitters, so I don't want to approve events.

No event categories, approval process

If you don't use calendars to represent event categories, but you intend to approve events, your calendar list looks like this:

Take these steps:

1. Create and publish a top level calendar.
2. In the Approval and Categories section of the Edit Submission Form page, select Yes, approved.

   A Submitted sub-calendar is created under your published calendar, on which all submitted events are placed and wait for your approval.

Event categories, approval process

If you do create calendars to represent event categories, and you intend to approve events, your calendar list looks like this:

Take these steps:

1. Create a top-level calendar.
2. Create a subcalendar of this top level calendar for each event category.
3. Publish the top level calendar, and in the Publishing Settings, mix in all of the category subcalendars to make events from these subcalendars appear in the published calendar on your website.
4. In the Edit Submission Form page, select Yes, approved, and then for Category sub-calendars, select the check boxes for the calendars you want to include in the category list of the form.

When visitors submit events, Trumba Connect puts the events on the Submitted subcalendars of the appropriate category. When you promote the events from the Submitted calendar to the top level calendar, they automatically appear in the published view.

Skip the review process and have events go directly to your published calendar

If your website is available to a limited audience and you know you can trust all of the potential event submitters, you may want to save time by allowing submitted events to appear directly on your published calendar (without a review and approval process).

When you want submitted events to appear directly on the calendar, you can set it up depending upon whether you:

• Treat all events the same way (no event categories).
• Want event submitters to assign a category to each event they submit.

No event categories, no approval process

If you don't distinguish events by category:

1. Publish the calendar for which you want to receive event submissions.
2. In the Edit Event Submission Form page, select No, live.

Each time someone submits an event, it will immediately appear on your published calendar.

Event categories, no approval process

If you want people who submit events to categorize them, and you don't want to approve events before they appear on your website calendar, create and publish a calendar for each category that you want to list.

The published calendars can be either top-level calendars or subcalendars. If the category calendars are all subcalendars of one top-level calendar, publish each subcalendar but DO NOT publish the top-level calendar.

Important If you have more than one published calendar in your account but you don't want some of the published calendars to appear as categories in the event submission form, create a top-level calendar and make the category calendars subcalendars of that top-level calendar. Publish the top-level calendar and mix the subcalendars into the top-level calendar during the publishing process. (Do not publish the subcalendars.)